AccessGrid

Video Technology Services Group (VTS) builds, maintains, and operates NCSA's multiple Access Grid nodes.

Before you can start using AGSchedule to the fullest extent, you must first be registered and logged in.

1. Registration is required so that you can be contacted with details regarding your meetings.
2. The registration page asks you for general information, such as your name, email address, phone number, and your location.
3. Your email address serves as both your login name and is used internally by AGSchedule for sending out notifications.
   It is extremely important that you give an email address that you check often.
4. Your site is the Access Grid location where you will be attending meetings. At this time, an email address can only be registered at one location. If you have a need to register at a second location, you will have to register separately under a different email address.
5. Once registered, you will be automatically logged in. In future visits to AGSchedule, you will want to log in. If you are not logged in, you will not be able to schedule or modify your meetings.

To access the scheduling page, click "Schedule A Meeting" in the top navigation toolbar.

1. Enter the number of people you expect to attend locally. This lets the Node Operators know what to expect at the time of the meeting.
2. Enter Title and Description of your meeting. The title is used to identify your meeting on calendar pages. You may wish to enter an agenda and any relevant information in the Description.
3. Enter Date/Time and Duration of the meeting. When you have entered valid information, the Ending Time of the meeting will automatically display, confirming what you have already entered.
4. Select File Center Permissions. You can either restrict uploading to yourself and node operators, allow anyone to upload files, or you can specify a list of users whom you would like to give uploading permission to. Click the radio button next to the option you would like to select.

A full explanation of the features & functions of AGSchedule is available by clicking the "Tour" link in the top navigation toolbar.

**If you are unable to schedule a meeting using AGSchedule, you can send mail to VTS with the following information:

1. Meeting Date, Time & Duration
2. Number of local participants
3. List of all participating remote AG sites
4. Indicate if there are any presentation materials and how the node operators can access them